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NSF Site Visit 2013: Travel Reimbursement



Please read the Travel Policy here: PDF version.
The Reimbursement Form can be downloaded here.

Airfare/Ground Transportation

Please book your economy flight. We will reimburse you for the flight upon receipt of airline receipt which shows ticket number and cost of flight. You should arrive on Wednesday, June 19, 2013, and plan to depart after the meeting on the evening of Thursday June 20th, 2013 or Friday, June 21, 2013.

TDLC will not be reimbursing individuals for rental cars. Ground transportation is limited to $200 per person maximum. We encourage you to travel to the airport with your advisor in order to save on cab fare. If you are unable to do so, then we will reimburse you for the reasonable cost for taxi or shuttle from your home to airport.

Hotel Registration Information

Hyatt Regency La Jolla at Aventine
3777 La Jolla Village Drive,
San Diego, California, USA92122
Tel: +1 858 552 1234 Fax: +1 858 552 6066


Your hotel reservation will be made for you and prepaid based on the dates you provided with your registration. Your confirmation number will be mailed to you separately.  For hotel related questions, please contact Kate Shanks kshanks@ucsd.edu

Other travel expenses such as economy airfare, meals as appropriate and reasonable cost of travel to and from airports will be reimbursed AFTER the event. You will need to save all your receipts and turn them in to Kate Shanks by 7/1/2013 in order to receive reimbursements. You should arrive on Wed., June 19, 2013 and plan to depart on Friday, June 21, 2013.

Please send receipts to:

Kate Shanks
9500 Gilman Drive, MC 0523
La Jolla, CA 92093-0523
(858) 822-2902
fax (858) 534-2014


Meal Reimbursement.
Meals will be reimbursed up to $35/day on your travel days, and dinner on 6/20/13. Alcohol will not be reimbursed. In order to receive a reimbursement, you must submit your original ITEMIZED receipts for every purchase.


For questions, comments, or concerns contact Kate Shanks:kshanks@ucsd.eduor 858-822-2902.
If you have never traveled to a TDLC event before,  you will be contacted for more information, including your social security number. A reimbursement form will be emailed to each person traveling to our event, or the form is available for download here.