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NSF Site Visit 2012: Travel Reimbursement

 

TRAVEL POLICY and REIMBURSEMENT FORM

Please read the Travel Policy here: PDF version.
The Reimbursement Form can be downloaded here.


You should arrive on Tuesday, June 12, 2012 and plan to depart after the meeting on June 14, 2012. .

Airfare/Ground Transportation

Please book your economy flight.  We will reimburse you for the flight upon receipt of airline receipt which shows ticket number and cost of flight.

TDLC will not be reimbursing individuals for rental cars. Ground transportation is limited to $200 per person maximum. We encourage you to travel to the airport with your advisor in order to save on cab fare.  If you are unable to do so, then we will reimburse you for the reasonable cost for taxi or shuttle from your home to airport.

Hotel Registration Information

Estancia La Jolla Hotel & Spa
9700 N. Torrey Pines Road
858-550-1000
estancialajolla.com

After registration is complete, your prepaid room at Estancia Hotel & Spa will be reserved for you. You will be contacted with a reservation confirmation number in early June.

Other travel expenses such as economy airfare, meals as appropriate and reasonable cost of travel to and from airports will be reimbursed AFTER the event. You will need to save all your receipts and turn them in to Kate Shanks by 7/1/2012 in order to receive reimbursements.

Please send receipts to:

Kate Shanks
UCSD
9500 Gilman Drive, MC 0523
La Jolla, CA 92093-0523
kshanks@ucsd.edu
(858) 822-2902
fax (858) 534-2014

 

Meal Reimbursement.
Meals will be reimbursed up to $35/day on your travel days, and dinner on 6/13/12. Alcohol will not be reimbursed. In order to receive a reimbursement, you must submit your original ITEMIZED receipts for every purchase.

 

For questions, comments, or concerns contact Kate Shanks:kshanks@ucsd.eduor 858-822-2902.
If you have never traveled to a TDLC event before,  you will be contacted for more information, including your social security number. A reimbursement form will be emailed to each person traveling to our event, or the form is available for download here.